IT asset lifecycle for federal programs and facilities

Every asset accounted for, from purchase order to disposal.

LifecycleDashboard keeps one record for your program's IT equipment and subscriptions (workstations, laptops, servers, network and storage gear, software support terms) from purchase order to documented disposal. Property officers, the CIO’s office and budget staff work from the same data, and every change stands up to the Inspector General, GAO or an independent auditor.

Request a briefing Explore the platform
1
system of record: hardware, network, storage, subscriptions
180d
warranty and end-of-life alerts, derived live from your data
100%
of changes written to a tamper-evident audit log
BUILT FOR Federal IT and property management teams in medical centers, data centers and administrative sites that need workstations, servers, network and storage gear, and software subscriptions in one accountable register
Evidence
refresh candidates nominated from end-of-life horizon, warranty status and repair cost, so budget requests rest on the record, not on habit
6 phases
deploying → in service → warranty ending → refresh planned → end of life → retired, per asset
Live alerts
warranty (180 days out) and end-of-life alerts computed from the dates you hold, with no scheduler to configure
Signed audit export
append-only log of every change with actor, hash chain and signature, verifiable by your OIG, GAO or independent auditor

The lifecycle model

Six phases, derived from the record, not from memory.

Stored states (deploying, refresh planned, retired) and date-derived states (in service, warranty ending, end of life). Every transition records who, when and why.

Phase 1

Plan

Refresh waves assembled from nominated candidates against a budget cap, with exchange/sale credit estimated, ready for budget formulation.

Phase 2

Procure

Purchase-order webhook or CSV import drafts the property record before the equipment is received.

Phase 3

Deploy

Assigned user and location kept current by inventory pushes from your MDM or endpoint management tools; first check-in marks the asset in service.

Phase 4

Maintain

Warranty claims and repair events on the asset’s timeline, support and subscription terms tracked to their end dates; cost of ownership rolled up per asset.

Phase 5

Refresh

Replace on evidence: end-of-life horizon, warranty or support term, and repair spend relative to acquisition cost.

Phase 6

Retire

Retirement order records the disposal route, custody partner, recovery value and NIST SP 800-88 media sanitization permanently; the public label flips to disposal status.

Refresh and budget planning

See refresh needs before they become unfunded requirements.

The wave planner nominates assets from their end-of-life date, warranty status and repair history, then totals gross cost, exchange/sale credit and net budget request against a cap. Budget formulation and the fiscal-year spend plan start from a named list of assets, not an estimate, and the CIO’s office sees the same numbers the property officer does.

Engagement

One dedicated instance per program, line of business or facility.

Your property record never shares a database with anyone else's. Each customer, whether a program office, a line of business or a single medical center, runs in its own deployment with its own database, its own credentials and its own audit log, hosted in the United States, so there is no tenant boundary to get wrong: no other organization's users, queries or integrations can reach your records, and nothing that happens in another instance can touch yours. Your administrators decide who holds an account, every change is signed into your own tamper-evident log, and when the contract ends you take a full export, then the entire instance, data and audit trail included, is deleted rather than filtered out of a shared system.

Request a briefing Existing clients: sign in